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Business Office Communication

MyPSESD.ORG

Business Office procedures, hot topics, training information, FAQ can be found on the PSESD intranet site.

EMAIL

The Business office posts messages into the Agency Business folder and /or subfolders.

 

Messages in the subfolders do not delete until business office staff removes them.  Some of these messages are re-sent periodically so that new staff will have some of the items brought to their attention.

Subfolders of Agency Business are:

  • American Express One (airline travel tips and issues)
  • B.O. Procedure Notes (procedure/process clarification and changes, meeting  notices)
  • Procurement Cards (reminders, changes, alerts)
  • Purchasing (new information, process changes)
  • WESPaC (tips, changes, meeting notices, system alerts)

 

INSERVICE

Individualized Inservice

Departments, programs, the agency, or the business office may request that business office staff present information on business office topics at departmental or staff meetings.  The appropriate business office staff member(s) will prepare a presentation specific to the need.

One on one Consultation

Business office staff members will meet with individuals regarding topics within their specific expertise.  Some examples are budget preparation, Rezport, travel expense vouchers, pre-grant application, initializing grant fiscal processes, finalizing grants, time and effort timesheet recording, procurement card, revolving fund, WESPaC, accounts receivable, receipting revenue, purchasing, vendor payment research, specific business office procedures.  Never hesitate to ask the business office staff for information.  The business office needs to participate in setting up  processes for some of the new and unique situations the PSESD staff encounters to avoid audit or legal issues.